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DISCOVERCreate a party entertainment app
Party entertainment company app: one calendar per performer, your catalog of acts and event quotes
Parents and event planners watch each act on video, book the performer who is free at party time, or ask for a quote as soon as the event needs more than one performer.
Without writing any code, your party entertainment company gets a native iOS and Android app, also available as a web version: performer calendars linked to Google Calendar, a filmed page for every act, bookings for a birthday party or a wedding cocktail hour, and quote requests for weddings and corporate events.
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Every performer has a calendar
The magician and the balloon artist each have their own days and their own gigs
In the app, each of your performers gets a booking section linked to their Google Calendar. Inès, a magician, works Wednesday afternoons and weekends; Tom, a balloon artist, only weekends: each section only opens on that performer's days. The mascot has one too, since there's only one costume. The app doesn't insert any travel time between two bookings: space out each performer's opening hours instead, based on how far they drive. Customers pick the performer first, then the time, from that performer's open slots only.
Your catalog of acts
Stage magic for birthday parties
A 45-minute show where kids come up to help the magician, with the recommended age range and how much floor space to clear in the living room.
Close-up magic for receptions
The magician moves from group to group during the cocktail hour, cards and coins right under the guests' noses: no stage, no sound system.
Balloon twisting
Dog, sword, crown or flower: the page says how many kids the balloon artist can serve in an hour, so customers know whether they need a second one.
Face painting
Tiger, butterfly, superhero: the designs in photos, plus the products used, for parents who want to know before the party.
The mascot
A short appearance, for the candles and the photos; the page points out that the performer needs a room to change in, out of the kids' sight.
Treasure hunt with a host
Riddles and a treasure chest to find in the backyard or the park, for ages 6 to 12, with a backup game if it rains.
Booking a performer for a party
The form tells the performer where they're going, for whom, and how much room they'll have
Customers open the section of the performer they want and take an open slot. The booking form, the same for all your performers, asks for the type of event, the age and number of kids or guests, the address and the space planned: living room, backyard, community hall. Customer and company both get the confirmation email with those answers, and the party lands in the performer's Google Calendar, address included. A minimum notice of 48 hours means nobody books tomorrow's party the night before.
Book a performer or request a quote
One performer for one party is booked directly; several performers, or a whole day, go through a quote request.
| Booking in the app | Quote request | |
|---|---|---|
| One performer for one hour | customers pick the performer, then the slot | possible, if the customer prefers to write |
| Several performers on the same day | one booking per performer, with nothing linking them | a single request for the whole program |
| A whole day | No: time slots within the day | |
| A corporate event | rarely: companies want a quote | program, schedule and number of kids in the quote |
| Choosing the performer | by the customer, from your list of performers | suggested by you |
| Confirmation | automatic email to the customer and to your company | your quote, sent by you |
How much does a party entertainment app cost?
A party entertainment company's app in the App Store and on Google Play starts with the Premium plan. Booking performers is an add-on option; the Pro plan already has it, along with two extensions that corporate clients need: Authentication and User groups. On the Standard plan, which covers only the web version, the catalog and quote requests are there, but no booking.
| Premium · your company's iPhone and Android apps, web version included | $55 /month, billed yearly |
| Bookable performers: Appointment booking option | $15 /month |
| Pro · booking, customer accounts and User groups included | $105 /month, billed yearly |
The only outside cost: two developer accounts, one with Apple and one with Google, which your company opens and pays for directly.
Party entertainment company: questions before building the app
I have twelve performers: do I need twelve calendars?
Yes: one booking section per performer, each linked to a Google Calendar, either their own or one your company creates in their name. A magician who offers 30 minutes of close-up and a one-hour show has two sections tied to the same calendar: when a customer books the show, the close-up slots during that hour disappear. The stilt walker you send to store openings, who only works on quotes, appears in the catalog without a section.
A customer wants a magician and a face painter on the same afternoon: how does that work?
They can book both, each in their own section, but nothing links those two bookings: it's up to you to check that the times line up at the same address. When performers take turns, point the customer to the quote request instead, and set the running order yourself. Once the quote is accepted, add each appearance to the Google Calendar of the performer involved: their slots close in the app.
A performer has a gig elsewhere: how do I block their slots?
They add the gig to their Google Calendar from their phone: the slots it overlaps disappear from their section, without going through the back office. For a regular commitment, like an after-school workshop every Wednesday, the safest way is to take those hours out of their section's opening hours. Vacation days go in as exceptional closures, one date at a time.
How do I open December dates as early as September?
With each section's booking window, the number of days open in advance (up to 365): at 120 days, a parent who opens the app in early September already sees the Saturdays in December. Schedule a push notification for early September: "December dates are open." Company holiday parties, which often need several performers, go through the quote request.
Can we take a deposit when customers book?
No. Booking a performer in the app charges nothing, neither a deposit nor a payment. If your terms call for a deposit, ask for it once the party is confirmed, by bank transfer for example, and publish those terms in the app. When a customer cancels, from the app or the email they received, the slot opens up again, the event leaves the performer's calendar and your company is notified by email.
Can corporate clients have their own space in the app?
Yes. User groups, combined with Authentication, reserve a section for that company's event planners alone; the Pro plan includes both. They create an account, you add them to their group from the back office, and they find last year's program, the packages already offered and the quote form for the holiday party.
Where do I show the video of each act?
In a Videos section, one video per act, with its length and recommended age range in the text that goes with it. A minute is often enough: the start of the trick, the audience's reaction, the bow. If kids appear, film them from behind or with their parents' consent. A parent torn between two magicians can then compare their videos before booking.
Extension Store
Three options on the Premium plan matter to your company: Appointment booking, Authentication, User groups. All three come with the Pro plan; the Form, CMS Videos, CMS Articles and Push notifications cost nothing.
Each performer a calendar, each act a video, each big event a quote
GoodBarber builds your party entertainment company's app for iOS, Android and the web: performer calendars, a filmed catalog, bookings, quote requests and a space for corporate clients. Contracts, performer fees and invoices stay in your usual tools.